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Facilities & Estates Controller - Edinburgh

Due to significant growth within the company we are looking to recruit a Facilities Coordinator to join our team based at Head Office in Edinburgh.

Your Career, Right here!


Facilities & Estates Controller

Location: Edinburgh

Salary: £25,000 - £35,000 DOE


Why work with us?


·       £150 million turnover

·       500 + staff (continually growing)

·       We sell to over 26 countries around the world

·       A pioneer in Aquaculture

·       Industry leading training and development framework

·       Sustainability is at the core of all our activities


The Scottish Salmon Company produces Scotland’s Finest Sea Loch Fresh Salmon with Pride and Passion.


With our head office in Scotland’s capital, Edinburgh, we breed, rear and process superior salmon exclusively in the pristine waters of the Scottish Western Highlands and Islands. Our customers appreciate our product quality, service excellence and provenance guarantee. We are also the proud recipients of multiple industry awards recognizing our commitment to Scotland, our industry and staff.


We are always looking for ambitious and motivated individuals to join our passionate team so if you want to test yourself in a challenging workplace, look no further…


Due to significant growth within the company we are looking to recruit a Facilities Coordinator to join our team based at Head Office in Edinburgh.


What does the job entail?


Facilities Management

·       Manages all SSC Offices - setting, defining, communicating and maintaining all office standards.

·       Liaises with the Legal Counsel to ensure all leases and associated contracts or agreements are maintained.

·       Coordinates with the finance team in relation to insurance provision and queries.

·       Works closely with the H&S Teams to facilitate fire and disaster recovery drills.

·       Sources and furnishes other company property as required, liaising with HR, Engineering and Operational departments as required.

·       Liaises with building contractors, security providers or utility provides as necessary.

·       Manages contracts with office service providers, such as cleaning, waste disposal, confidential waste etc.

·       Organising company events or conferences e.g. staff parties, team events etc.

·       Organising meetings and managing databases.

·       Manages Reception cover-pool and provides reception cover for the Office Coordinator when required.

·       Manage provision of car parking, keys and password codes across Head Office.

·       Ensures adequate first aid provision at Head Office sites.


Corporate Guidelines

·       Maintain, implement / communicate and audit against all corporate administration guidelines including e.g. Data Protection, Incident Management, telephone / email standards, document layout etc.

·       Liaising and advising the appropriate Heads of Department when changes are required for implementation across the topic areas.

·       Planning and undertaking work in the light of the immediate and medium/long term implications of changes.

·       Finds practical, business-focused, solutions to scenarios and ensures compliance.

·       Able to influence and engage across the business to implement.


Travel Account Administration

·       Review exception reports and communicate exceptions appropriately.

·       Provide commentary on company-wide travel KPIs.

·       Ensure travel agents charges are in line with contract.

·       Champion good booking behavior and work with line managers to identify impediments/ process improvements.

·       Attend account review meetings with Procurement team.


What are we looking for?


·       Flexibility to travel at short notice and holds a full UK driving licence.

·       Previous experience within a facilities management role.

·       Proficient in the use of Microsoft Office.

·       Good attention to detail, confident self-direction of work planning.

·       Ability to confidently communicate with colleagues and senior staff.

·       Must know how to listen, respond, and problem-solve with solid solutions.

·       Strong stakeholder management skills (external & internal).

·       Experience working in data protection issues.

·       Ability to support the requirement of working weekends throughout the year as and when required.


In return we offer:


·       Competitive salary package

·       Market leading pension scheme

·       Cycle to work scheme

·       Retail discount scheme

·       Employee assistance program

·       Relocation support

·       Long Service Awards


To apply, please forward your CV and Cover Letter to:

Kelli Yule

The Scottish Salmon Company

Head Office

8 Melville Crescent, Edinburgh, EH3 7JA

Tel: 0131 7188 534


Closing date: Tuesday 19 March 2019